Bayside Property Services Ltd. Disclosure

Privacy Policy

Our Commitment
Bayside Property Services Ltd. is committed to protecting personal information.

Why We Collect Personal Information
We collect personal information for the following purposes:

  • To ensure the orderly management of the rental and strata properties we manage
  • To identify and communicate with our tenants and strata property owners
  • To process payments of strata property owners and tenants
  • To determine eligibility for a tenancy
  • To assess credit worthiness of tenants
  • To respond to emergencies
  • To comply with legal requirements
  • To manage our relationship with our employees/contractors and suppliers

Except where authorized or required by law, we will not collect, use or disclose personal information unless you have provided us with your consent.

You may withdraw your consent to our collection, use or disclosure of your personal information on reasonable notice. However, any withdrawal is subject to contractual and legal restrictions.

Protecting Your Information
We are committed to ensuring the security of your personal information and in that regard we will review and upgrade our security systems on a regular basis. Access to your personal information will be limited to selected employees within our organization. Where information must be provided to others, that information will be limited to that which is specifically required for a particular task.

We will do our best to ensure that your information is accurate and up-to-date. It is important that you contact us with changes to your information.

Bayside Property Services Ltd. will only retain your personal information as long as is necessary, including updating. When we destroy the information, we will use safeguards to prevent unauthorized parties from gaining access to the information.

Access to Your Information
You may request access to your personal information and the ways in which that information has been used and disclosed. Any request you make should be sufficiently detailed so that we may properly respond to your request. When you make a request, we will insist on verification of your identity, either with a photo or signature. We will charge a minimum fee when an access request is made and you should verify the amount at the time of making the request.

When providing your personal information we will edit out certain information as required or authorized by law, including the personal information of other individuals, information that is subject to an investigation and confidential commercial information.

Privacy Inquiries
To make an access request or if you have questions regarding our privacy practices, please contact our Privacy Officer by phone or in writing by addressing your correspondence to: The Privacy Officer, Bayside Property Services Ltd.

Bayside Property Services Ltd. is committed to protecting personal information. Email communications are inherently vulnerable to interception by unauthorized parties. We will use alternate means of communication upon request.

Disclaimer

Bayside Property Services Ltd. maintains this Web site for public access to information about the Company and the Property Management/Real Estate services Bayside provides. This is a Web site service that is continually under development. We will make every effort to keep this site current and to correct errors brought to our attention.

Some pages on this site may contain links to information created and maintained by other public and private organizations. Please be aware that we do not control or guarantee the accuracy, relevance, timeliness, or completeness of this outside information. Further, the inclusion of links to particular items is not intended to reflect their importance, nor is it intended to endorse any views expressed or products or services offered by the author of the reference or the organization operating the site on which the reference is maintained.

Bayside Property Services Ltd. does not warrant or represent that the information in this site is free from errors or omissions or is suitable for your intended use. Bayside Property Services Ltd. recommends that you seek independent advice before acting on any information in this site. Subject to any terms implied by law and which cannot be excluded, Bayside Property Services Ltd. accepts no responsibility for any loss, damage, cost or expense (whether direct or indirect) incurred by you as a result of any error, omission or misrepresentation in any information in this site.

The translation of any materials into language other than English is intended solely as a convenience to the non-English-reading public. When we provide this service, we attempt to provide an accurate translation of the original English material, but due to the difficulties of translation slight differences may exist.

Client Accounts

A separate trust account is initiated and maintained for each client

Security & Confidentiality

A reputable security company monitors the Bayside Property Services Ltd. company premises. The computer network is backed up on a daily basis with a copy of all financial and client information stored in a separate location.

Pursuant the Personal Information Protection Act, Bayside Property Services Ltd. retains the services of a confidential materials destruction service for the on-site destruction and certification of destruction of confidential materials.

Use of Trades

All trades and services are fully independent of Bayside Property Services Ltd. and are engaged directly by Bayside's clients.

® 2007 Bayside Property Services Ltd.
Bayside Property Services Ltd. owns this Web site and holds Copyright to the documents contained in the Web site unless otherwise stated. All rights reserved. You may download a single copy of this document and, where necessary for its use as a reference, make a single hard copy. No part of this publication may be otherwise reproduced, adapted, performed in public or transmitted in any form by any process (graphic, electronic or mechanical, including photocopying, recording, taping or by storage in an information retrieval system) without the specific written consent of Bayside Property Services Ltd.